Administrative Assistant Job Description: Top Duties and Qualifications

An Administrative Assistant, or Administrative Aide, is responsible for supporting an administrative professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. Their duties organizing meetings for Administrators, greeting office visitors, and composing documents on behalf of Administrators.

Administrative Assistant Duties and Responsibilities

The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as:

  • Answer phones and greet visitors
  • Schedule appointments and maintain calendars
  • Schedule and coordinate staff and other meetings
  • Collate and distribute mail
  • Prepare communications, such as memos, emails, invoices, reports and other correspondence
  • Write and edit documents from letters to reports and instructional documents
  • Create and maintain filing systems, both electronic and physical
  • Manage accounts and perform bookkeeping

Administrative Assistant Job Description Examples:

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Administrative Assistant

The United States Navy is looking for individuals to perform clerical duties in a military environment. Administrative assistants may work in the legal department of the Navy. Most administrative assistant duties will revolve around managing and distributing information within an office. This generally includes answering phones, taking memos, and maintaining files. Administrative assistants may also be in charge of sending and receiving correspondence, as well as greeting government officials and service members.

Job Types: Full-time, Part-time

Salary: $65,000.00 to $85,000.00 /year

Experience:

· data entry: 1 year (Preferred)

· administrative: 1 year (Preferred)

· bookkeeping: 1 year (Preferred)

· customer service: 1 year (Preferred)

· administrative assistant: 1 year (Preferred)

Additional Compensation:

· Bonuses

· Store Discounts

Work Location:

· One location

· Multiple locations

· Fully Remote

Benefits:

· Health insurance

· Dental insurance

· Vision insurance

· Retirement plan

· Signing bonus

· Paid time off

· Flexible schedule

· Parental leave

· Relocation assistance

· Professional development assistance

· Tuition reimbursement

Hours per week:

· 30-39

Typical start time:

· 9AM

Typical end time:

· 5PM

Setting:

· Other

Ergonomic Workspace:

· Yes

This Company Describes Its Culture as:

· Detail-oriented — quality and precision-focused

· People-oriented — supportive and fairness-focused

· Team-oriented — cooperative and collaborative

This Job Is:

· A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

· A good job for someone just entering the workforce or returning to the workforce with limited experience and Open to applicants who do not have a college Monday to Friday

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